Program Assistant

ICFJ is seeking a full-time Program Assistant. The Program Assistant is responsible for supporting and assisting senior program staff and acting as a full and active member of the program team to ensure ICFJ maintains the highest standard of quality and efficiency in all of its projects.


  • Providing logistical support to program participants, trainers, and staff arranging including international and domestic travel and accommodations;
  • Communicating and liaising with vendors, clients, sub-grantees and consultants;
  • Coordinating orientation programs for program participants; *Assisting with program finances: tracking financial reports and payments to participants, consultants and sub-grantees;
  • Assisting in maintaining and updating program budgets;
  • Maintaining and updating the program database;
  • Maintaining and updating spreadsheets to track program activities, results and impact;
  • Performing administrative tasks as needed.

Selection Criteria:

  • Bachelor’s degree from an accredited academic institution; Master’s degree is a plus;
  • Demonstrated interest and/or background in journalism is required;
  • Minimum of one year of experience working in a professional office environment;
  • Strong, proven organizational skills;
  • Attention to detail;
  • Proficiency in MS Office (especially MS Word and MS Excel);
  • Ability to process, organize and manage information; Salesforce or other database experience is a plus;
  • Ability to prioritize tasks in a high-energy, fast-paced environment;
  • Excellent writing and communication skills (English);
  • Experience using social media including Twitter, Facebook and LinkedIn is preferred
  • Fluency in Spanish is required;
  • Experience working in an international location or with a diverse, international population is a plus.

Salary Range: $35,000-$40,000

Applications will be reviewed on a rolling basis. Applicants should submit a resume and cover letter to Only complete applications will be considered.