Development Assistant

Title: Development Assistant

Department: Development

Reports to: Deputy VP, Events and Production

Employment type: Full-time

Salary level: BG-05

Salary: Starting at $41,000


The Development Assistant provides crucial support for ICFJ’s fundraising initiatives in three major ways: maintaining an accurate donor database, drafting and sending donor communications and assisting with event logistics. This includes support for special campaigns and outreach efforts, both online and off, producing high-quality correspondence and e-blasts that will help generate contributions. 

Responsibilities

Database 

  • Input and update accurate donor and prospect information in Salesforce
  • Run reports in Salesforce
  • Organize and maintain department information in Google Drive, Salesforce and Sharepoint
  • Collect and analyze background information to support grant proposals and reports  

Communications

  • Draft donor correspondence, including acknowledgement letters, templates, receipts and customized donor correspondence
    • Record letters in Sharepoint and update donor records in Sharepoint 
    • Track follow-up letters from meetings with funders, potential donors, board members, and other supporters
    •  Assist in managing the correspondence process for the department, including copying, scanning, filing and mailing 

Events

    • Assist with the production of cultivation and fundraising events including, but not limited to: drafting invite lists, creating invitations or e-blasts, coordinating with vendors, assisting in producing event materials, and other tasks as needed 
    • Conduct research on prospects, guests, donors, foundations and any groups that would be of interest to ICFJ
      • Assist in Sponsor Management by:
      •  Updating sponsors payment statuses
      •  Ensuring all materials are gathered from sponsors
      • Providing  sponsors with the information they need to partake in the event
      •  Create and update mailing lists for mass mailings (Examples: Annual Tribute invite & Annual Review)
      • Produce donation reports and analyses on fundraising and cultivation events

Finance

    • Maintain financial records in Salesforce and SharePoint and coordinate donor data with the Finance department
    • Draft and submit invoices, expense reports, credit card reconciliations and receipts
    • Produce weekly donation reports for team to review

Department Activities

    • • Schedule meetings 
    • • Arrange travel, transportation and lodging as needed

Perform other organizational and administrative duties as assigned and as appropriate to the workload and needs to ICFJ and its effective operation. 

Competencies

    • Demonstrated success in providing support for events
    • Strong organizational skills with a proven track record of collaboration
    •  Excellent communication skills, both written and oral; and outstanding attention to detail
    •  Flexible and adaptable style
    • A professional and resourceful style; the ability to work independently and as a team player, to take initiative, and to manage multiple tasks and projects at a time
    • High energy and passion for ICFJ’s mission of mobilizing private support for great journalism and journalists
    • Experience in helping cultivate relationships with donors a plus
    • Diversity, Equity, and Inclusion: Apply best practices of Diversity, Equity, and Inclusion strategies, systems, policies, and procedures; ability to work and communicate successfully with people from diverse racial, ethnic, cultural, and socio-economic backgrounds.

Qualifications and Requirements

    • Bachelor’s degree required
    • Minimum of two years of experience in providing quality project support
    •  Knowledge and experience with database systems
    • Outstanding attention to detail
    • Ability to multitask
    • Strong writing skills
    • Basic HTML skills and communication platform design skills

Applicants must submit a resume, cover letter with salary requirement, and three references with contact information and complete the application found by clicking on this link.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.